Presentation Instructions

Please follow the recommendations here reported for preparing your presentation.

Oral Presentations

We recommend all speakers to pay special attention to their presentation time: each paper is allocated 15 minutes in oral sessions. Each presentation should thus take about 11-12 minutes, leaving 3-4 minutes for introduction, summary from the Chairman, as well as questions from the audience. To achieve appropriate timing, organize your slides around the points you intend to make, using no more than one slide per minute. A reasonable strategy is to allocate about 2 minutes per slide when there are equations or important key points to make, and one minute per slide when the content is less complex. Slides attract and hold attention, and reinforce what you say – provided you keep them simple and easy to read. Plan on covering at most 6 points per slide, explained by 6 to 12 spoken sentences, and no more than about two spoken minutes.

Make sure each of your key points is easy to explain with aid of the material on your slides. Do not read directly from the slide during your presentation. You shouldn’t need to prepare a written speech, although it is often a good idea to prepare the opening and closing sentences in advance. It is very important that you rehearse your presentation in front of an audience before you give your presentation at WIFS. Presenters must be sufficiently familiar with the material being presented to answer detailed questions from the audience. A computer-driven slideshow for use with a data projector is recommended for your talk at WIFS. The presentation room will be equipped with a computer, a data projector, a microphone, and a pointing device. If you need any other non-standard audio or visual equipment please send a request to wifs2024.contacts@uniroma3.it. Such requests must be received at least three weeks in advance to the conference date. Failure to make prior arrangements may mean that the equipment will not be available.

On the day of your presentation, please be available before the session starts to upload your presentation on the PC in the room (or to check its presence), to contact the Session Chair, and to make all due arrangements for your presentation. It is recommended to send your presentation to wifs2024.contacts@uniroma3.it by November 27 to allow it being available on the room PC. Please also be prepared with a copy of your slides on a memory stick or a remote repository. 

Poster Presentations

Poster sessions allow authors to present papers and meet with interested attendees for in-depth technical discussion. A panel will be provided to host the posters associated to the papers of the Poster, Demo, and TIFS Papers Session.

It is important that you display your message clearly and noticeably to attract people who might have an interest in your paper. Your poster should cover the key points of your work. It need not, and should not, attempt to include all the details: you can describe them in person to people who are interested. It is not advisable to prepare your poster just as the collection of the same PowerPoint slides you’d use for an oral presentation. The ideal poster is designed to attract attention, provide a brief overview of your work, and initiate discussion. Carefully and completely prepare your poster well in advance of the conference. Try tacking up the poster before you leave for the conference to see how it will look like, and to make sure that you have all of the necessary pieces. If needed, there are print shops nearby the conference venue that could print your poster locally (ask for information at wifs2024.contacts@uniroma3.it if needed).

The title of your poster should appear at the top in letters about 25mm high. Below the title put the author(s)’ name(s) and affiliation(s). The flow of your poster should be from the top left to the bottom right. Use arrows to lead your viewer through the poster. Use color for highlighting and to make your poster more attractive. Use pictures, diagrams, cartoons, figures, etc., rather than text wherever possible. Try to state your main result in 6 lines or less, in lettering about 15mm high so that people can read the poster from a distance. The smallest text on your poster should be at least 9mm high, and the important points should be in a larger size. Use a sans-serif font (such as “cmss” in the Computer Modern family or the “Helvetica” PostScript font) to make the print easier to read from a distance.

Make your poster as self-explanatory as possible. This will save your efforts for technical discussions. There will be an introductory summary session before the poster session (see below), so authors need to also prepare some slides for such “spotlight” presentations. Posters will be on display for discussion for the whole duration of the poster session. Presenters are kindly requested to stand by their posters during their session.

Poster size must not exceed A0 format. The poster board will be identified by the corresponding number shown at the top of the board. Adhesive plasticine for attaching posters will be provided, no pins allowed. Prepare a short presentation of about 5 or 10 minutes that you can periodically give to those assembled around your poster throughout the poster session. If possible, more than one author should attend the session to aid in presentations and discussions, and to provide the presenters with the chance to rest or briefly view other posters.

Poster, Demo and TIFS Paper Spotlight Session

Before the Poster, Demo, and TIFS Papers Session, an introductory “spotlight” session will be given to provide a 3-minute overview of each work. Each spotlight presentation should be limited to 2-3 slides, introducing the work and presenting the key result(s). People will then visit the Poster, Demo, and TIFS Papers Session for more information.

It is recommended to send your spotlight presentation to wifs2024.contacts@uniroma3.it by November 27 to allow it being available on the room PC. Please also be prepared with a copy of your slides on a memory stick or a remote repository.